A block of rooms is being held in conjunction with the All Institutes Annual Meeting, with rooms available the nights of November 17, 18 and 19. We are incorporating a later start time on the 18th to minimize the need for lodging on the 17th. Lodging on the 17th for those traveling long distances, lodging on the 18th, and mileage to and from the site will be covered through Annual Meeting funds. Further instructions related to travel reimbursement will be sent as we get closer to the date.
Any lodging expenses for November 19th will be the responsibility of the individual/organizing group of associated meetings.
In all cases, you are encouraged to share a room. If the meeting block of rooms (or other UW contracted rate rooms) are no longer available at your first choice hotel, you must use a different hotel unless the rates offered are within UW maximums. When reserving rooms for this meeting, you may reserve directly with the hotel instead of using Concur. (see more complete policy below)
**Hotels are listed in order of distance from the Monona Terrace
Hilton Madison Monona Terrace (Rate: $107 single/$149 double)
(Block full as of 10/7, we are attempting to add more rooms)
Call: 1-877-510-7465 or 414-935-5941
Registration Link: Register Here
Group Name: Extension Programming Meeting
Deadline: October 18
Cancellation policy: 48-hr cancellation policy. Late cancels or “no shows” will be charged one night’s room and tax.
Park Hotel (Rate: $107 single/$127 double)
Registration link: Register Here
Reference: “UW Extension Programming Meeting 2019 Block”
Deadline: October 17
Cancellation policy: 24 hours prior to arrival to avoid one night charge
The Lowell Center
Registration link: Register Here
Group Code: Extension Programming Meeting (Event #:107113)
Deadline: October 16
Reminder of UW policy regarding lodging:
Concur or a Fox World Travel Agent must be used for individual hotel reservations.*
- By policy, booking in Concur or with an Agent is a reservation only
- As the reservation process only guarantees the room and lodging, lodging required to be paid by the traveler at check-out. Payment by purchasing card is dependent on the department completing a hotel specific credit card authorization and returning the form to the property. Contact the hotel to receive the form.
- Policy prohibits advance payment of lodging greater than a one night deposit
* An exception to booking with an Agent or in Concur is when attending a conference and using the conference designated hotel, or when reserving under a group block.
